InsightTrack Bookkeeping gives plumbers full-service monthly bookkeeping in QuickBooks Online — transaction coding, bank reconciliations, AR/AP, and monthly financial statements — on flat-rate packages starting at $300 per month. One bookkeeper on your file every month. See package pricing or book a free consultation.
Who This Is For
Plumbing bookkeeping breaks in predictable places. Card payments from the field software land in the bank net of fees and never match the invoices. Parts get bought on three supply house accounts and coded to "Supplies." A repipe job that ran over gets buried in a month that had a lot of water heater calls. By tax time the CPA is asking what a $14,000 deposit in June was for.
InsightTrack sets up plumbing books that keep service and construction separate, reconcile field invoices to deposits every month, and code parts to jobs or to a controlled materials line. You get a P&L that shows margin by line of business and a balance sheet that includes your trucks, your equipment, and the loan on the jetter.
The service is designed for plumbing contractors across Arkansas and remotely nationwide — single-truck owner-operators, family shops with a few techs, and larger companies with a dispatcher and an office manager who wants the books off their desk.
What Makes Bookkeeping for Plumbers Different
Field invoices vs. bank deposits
Housecall Pro, ServiceTitan, and Jobber batch card payments and deposit them net of fees. We match every deposit back to its invoices and record the processing fees, so AR is real and revenue isn't understated.
Service, remodel, and new-construction margins
A water heater swap and a 40-unit rough-in are different businesses. We class revenue and direct costs by line so each shows its own gross margin, and track construction work by job.
Parts, supply houses, and truck stock
Parts bought for a job go to the job; restocking goes to materials by line of business. Supply house statements are reconciled monthly so credits, returns, and early-pay discounts don't get lost.
Trucks, equipment, and financing
Vans, jetters, cameras, and trenchers are tracked as fixed assets with their loans on the balance sheet, so your CPA has a depreciation list and you know your real equipment cost per month.
How We Set Up Your Books
Plumbing books are built on a cost-of-revenue chart of accounts split by line of work, with overhead below the line. Owner pay, trucks, fuel, insurance, and licensing sit in overhead so gross margin reflects the work itself.
- Classes for Service, Remodel, and New Construction — margin by line of business every month
- Job costing for bid and construction work — customer:job tracking with retainage where builders hold it
- Field software reconciliation — invoices, payments, and processing fees tied to the bank monthly
- Vendor statement reconciliation — supply house accounts checked against the books each month
- Payroll and 1099s — W-2 techs and any 1099 subs tracked correctly, with W-9s on file
The Numbers We Track for Plumbers
Every client gets a monthly P&L, balance sheet, and cash flow statement. For plumbers we also report the operating numbers that drive decisions, and can build them into a dashboard that updates as the books close.
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Gross margin by line of business
Service, remodel, and new construction each on their own line, so pricing and hiring decisions are made on the right numbers.
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Revenue per truck
Billed revenue divided by trucks on the road, by month. The fastest way to see whether a new truck paid for itself.
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Parts and materials as a percent of revenue
By line of business, so a pricing problem on service calls doesn't hide behind a good construction month.
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Cash after debt service
Operating cash flow less truck and equipment loan payments — the number that tells you whether the company can afford the next van.
Serving Plumbers in Arkansas and Nationwide
InsightTrack is based in Conway, Arkansas, and works with plumbers in Little Rock, Conway, Maumelle, and across Central Arkansas, plus Fayetteville, Rogers, Bentonville, and Springdale in Northwest Arkansas.
The work is done in QuickBooks Online with documents shared through a secure portal, so location doesn't limit who we can help. We also serve plumbers in Texas and nationwide. See all locations.
Frequently Asked Questions
Do you reconcile Housecall Pro or ServiceTitan to my bank?
Yes. We match batched card deposits back to the individual invoices, record the processing fees as an expense, and manage the QuickBooks Online sync so accounts receivable and revenue are accurate.
Can you track my new-construction jobs separately from service work?
Yes. Service, remodel, and new-construction work are tracked with classes so each has its own margin, and construction jobs are additionally tracked by customer:job so you can see profit on each project.
How much does bookkeeping for a plumbing company cost?
Flat-rate packages start at $300 per month; a plumbing contractor with multiple trucks, supply house accounts, and payroll would usually run around $1,200 per month. The final price depends on monthly transaction volume.
What if my books are behind?
That's common. We review the QuickBooks file or bank statements, quote a one-time cleanup, bring the books current, and then move you to a flat monthly rate.
Do you work with plumbers in Little Rock and Central Arkansas?
Yes. InsightTrack is based in Conway and serves plumbing contractors in Little Rock, Conway, Maumelle, Northwest Arkansas, and statewide — and nationwide remotely.
Get In Touch
Bring your current setup — QuickBooks file, spreadsheet, or shoebox — and we'll tell you what the monthly close would cost and what a cleanup would involve. Call (501) 697-1919 or email marcus@insighttrackbookkeeping.com.