InsightTrack Bookkeeping gives electricians full-service monthly bookkeeping in QuickBooks Online — transaction coding, bank reconciliations, AR/AP, and monthly financial statements — on flat-rate packages starting at $300 per month. One bookkeeper on your file every month. See package pricing or book a free consultation.
Who This Is For
An electrical shop is really two businesses. Residential and commercial service work runs on flat-rate pricing, fast invoicing, and card payments in the driveway. New construction and remodel work runs on bids, draws, and a general contractor who pays in 45 days if you're lucky. Lump them together and the P&L hides which one is carrying the company.
InsightTrack sets up your books so service revenue and construction revenue are tracked separately, with the direct costs of each — materials, wire and fixtures, sub-labor, permits — coded to match. You see gross margin by line of business every month, and for bid work, by job.
It's a fit for electrical contractors across Arkansas and remotely nationwide, from single-truck operators to shops with a dozen techs and an office manager who would rather be dispatching than reconciling.
What Makes Bookkeeping for Electricians Different
Service work vs. construction work
Two revenue streams with different margins, payment terms, and cost structures. We class them separately in QuickBooks so each has its own P&L and you stop subsidizing one with the other without knowing it.
Truck stock and materials
Wire, breakers, boxes, and fixtures bought at the supply house end up on trucks, on jobs, or in the shop. We code materials to jobs where they belong and keep general truck stock as a controlled expense, so materials as a percent of revenue is a real number.
Supply house accounts and statements
Open accounts at electrical distributors with monthly statements, early-pay discounts, and returns are a common source of duplicate entries and missed credits. We reconcile vendor statements monthly.
Subs, helpers, and 1099s
Whether you use 1099 helpers on big jobs or W-2 apprentices, we track it correctly, keep W-9s on file, and make sure labor cost is burdened and coded to the work it went into.
How We Set Up Your Books
Electrician books use a cost-of-revenue structure split by line of business. Your P&L shows service and construction side by side, each with materials, labor, subcontractors, and permits, then overhead below the line — trucks, fuel, insurance, licensing, office.
- Classes for Service and Construction — every transaction tagged so each line has its own margin
- Job costing for bid work — customer:job structure for builder and commercial projects, with retainage tracked where it applies
- Field software reconciled — ServiceTitan, Housecall Pro, Jobber, or FieldEdge invoices and card payments matched to bank deposits net of processing fees
- Vehicles and equipment — trucks, lifts, and testing equipment tracked as fixed assets with a depreciation list ready for your CPA
- Payroll reconciled — Gusto, ADP, or QuickBooks Payroll tied out monthly, with owner pay separated from tech labor
The Numbers We Track for Electricians
Every client gets a monthly P&L, balance sheet, and cash flow statement. For electricians we also report the operating numbers that drive decisions, and can build them into a dashboard that updates as the books close.
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Gross margin: service vs. construction
The single most useful number for an electrical shop. It tells you where to put the next hire and which bids to stop chasing.
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Revenue per tech per day
Billed revenue divided by tech-days worked, by month. Falling numbers usually mean scheduling or pricing problems long before the P&L shows it.
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Materials as a percent of revenue
Tracked by line of business, so a jump in copper prices or unbilled materials on service calls shows up immediately.
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AR days by customer type
Homeowners pay in the driveway; builders pay in 45 days. Knowing the blended number and the split keeps cash flow predictable.
Serving Electricians in Arkansas and Nationwide
InsightTrack is based in Conway, Arkansas, and works with electricians in Little Rock, Conway, Maumelle, and across Central Arkansas, plus Fayetteville, Rogers, Bentonville, and Springdale in Northwest Arkansas.
The work is done in QuickBooks Online with documents shared through a secure portal, so location doesn't limit who we can help. We also serve electricians in Texas and nationwide. See all locations.
Frequently Asked Questions
Can you separate my service work from my new-construction work?
Yes. We use classes in QuickBooks Online so service calls and construction or bid work each have their own revenue, direct costs, and gross margin on the monthly P&L. Construction jobs are additionally tracked by job.
Do you work with ServiceTitan, Housecall Pro, or Jobber?
Yes. We reconcile the invoices and payments from your field service software against bank deposits, net of card processing fees, and manage the QuickBooks sync where one exists.
What does bookkeeping for an electrical contractor cost?
Flat-rate packages start at $300 per month. An electrical contractor with a few trucks, supply house accounts, and payroll would usually run around $1,200 per month. Pricing depends on transaction volume and whether AR/AP management is included.
How do you handle materials bought at the supply house?
Materials bought for a specific job are coded to that job. General truck stock is coded to a materials expense by line of business. Vendor statements from your electrical distributors are reconciled monthly so returns, credits, and early-pay discounts are captured.
Do you serve electricians in Arkansas?
Yes. We're based in Conway and work with electrical contractors in Little Rock, Conway, Northwest Arkansas, and statewide, plus remotely nationwide through QuickBooks Online.
Get In Touch
Bring your current setup — QuickBooks file, spreadsheet, or shoebox — and we'll tell you what the monthly close would cost and what a cleanup would involve. Call (501) 697-1919 or email marcus@insighttrackbookkeeping.com.